One click to approve. The rest runs itself.
A change order PDF arrives from a subcontractor. Someone on your team opens it, re-keys every line item into Procore, then cross-references rates from a spreadsheet: often doing the math in their head.
~10 minutes per change order. Multiply by 1,000+ change orders on a mid-size project. That is over 160 hours of data entry per project: for a workflow that requires zero judgment until the moment someone checks the rates.
Every change order means re-keying vendor PDF line items into Procore. The information exists digitally: it just lives in the wrong place. By the time a project wraps, your PM has typed the same numbers hundreds of times.
Rates get cross-checked with mental math against spreadsheets. Every re-type is another shot at a costly mistake, and the discrepancies nobody catches are exactly where margin evaporates on a job. On a project running at 3–4% margin, this isn’t clerical. It’s existential.
PDF arrives from a subcontractor. Nothing changes on their end. The change order comes in however it always has: email, Procore, wherever.
System extracts every line item. Cost codes, descriptions, quantities, rates: pulled from the PDF automatically. No re-keying.
Rates validated against your rate cards. Every rate is checked against your rate cards and historical patterns. Discrepancies are flagged, not buried.
PM reviews and approves. A clean summary lands with the PM. Flagged items are highlighted. The PM reviews the summary and approves: full audit trail, every time.
System logs to Procore. Approved entries go directly into Procore via API. No copy-paste. No re-typing. Done.
I build underneath the tools your team already uses. No new software, no new logins.
Change order processing: from 10 minutes per CO to one click. Five minutes of autopilot handles extraction, validation, and API calls. Your PM reviews and approves with a single click.
Hours saved per project at 1,000+ change orders. PM time returned to managing the job, not data entry.
Line items validated against rate cards: no mental math, no spot-checking.
No. Procore stays Procore. My automation processes change order PDFs, extracts and validates line items, and logs the approved entry to Procore via API. Your PM reviews and approves every change order.
I can be live within 7–10 business days of receiving Procore sandbox access and sample change order documents. The pilot is a single workflow on one project, not a company-wide rollout.
Everything that requires judgment. The PM reviews the extracted line items, sees any flagged rate discrepancies, and approves or rejects each entry before it hits Procore. The automation handles the mechanical work underneath.
During the scoping session, I review your actual documents. The system is trained on your formats, your rate cards, and your historical patterns. Not a one-size-fits-all template. Handwritten markups and scanned faxes included, if your subs send it, I’ve probably seen worse.
I scope a single workflow on one of your projects. Timeline, deliverables, and success criteria are defined before any work starts. Results are guaranteed, if I don’t hit the documented time-savings goal, the engagement ends and you owe nothing for the undelivered portion.
Send me a sample change order PDF before the call. I’ll walk you through exactly what the system extracts: your document, your rates, real output.
Or read the full case study with timed results from 1,000+ real change orders