45 minutes → 13 minutes per submittal. 1,300+ hours saved per project.
A submittal drops into Procore. Someone on your team downloads it, hunts through a 900-page spec book to classify it, builds a cover sheet by hand in Bluebeam, sets up a review session, and manually invites reviewers: each one typed in by name.
~45 minutes per submittal. Multiply by 2,500+ submittals on a mid-size commercial project. That’s over 1,800 hours of pipeline work per project, and about 1,300 of those hours require zero construction knowledge. The rest is the actual review, which is the part a PM should be doing anyway.
Download from Procore. Find the spec section. Type the cover sheet. Set up Bluebeam. Invite reviewers. Every submittal runs the same pipeline. None of it requires a PM’s judgment: just a PM’s time.
When submittals stall, everything downstream waits. Materials, fabrication, installation. At $50,000/day to keep a site running, a PM bogged down in submittal pipeline isn’t a workflow problem: it’s a schedule risk.
Submittal arrives in Procore. The system watches for new submittals. No change to how subs or your team submits them.
System classifies against your spec book. Each submittal is matched to the relevant spec section using CSI codes, descriptions, and document content. The 900-page hunt disappears.
Cover sheet generated automatically. Spec cross-references, submittal details, project info: assembled into a Bluebeam-ready cover sheet. No typing.
Bluebeam session spun up, reviewers invited. The system creates the Bluebeam review session and invites the right reviewers based on your reviewer matrix: discipline, spec section, submittal type.
PM guides the review. The PM receives a notification and opens the review session. Everything is pre-assembled. The PM applies their judgment to the actual submittal, not to the pipeline that got it there.
I build underneath the tools your team already uses. No new software, no new logins, no retraining.
Submittal processing: from 45 minutes to 13 minutes per submittal. ~70% reduction, timed on 2,500+ real submittals.
PM hours reclaimed per project. 32 minutes saved per submittal across 2,500+ submittals adds up to months of returned capacity.
PM review time per submittal after automation. The machine handles everything before the review: the PM applies judgment to the submittal, not to the pipeline.
On a $50M project with 2,500+ submittals, a PM spending 45 minutes each on pipeline work is losing over 1,300 hours to pipeline work that never needed them.
That’s most of a working year spent on tasks that require zero construction knowledge. When submittals stall, materials wait, fabrication delays compound, and the schedule drifts.
The automation pays for itself in the first week of recovered PM hours. Everything after that is margin improvement.
No. Your team still uses Procore and Bluebeam exactly as they do now. The automation handles the pipeline work, downloading, classifying, cover sheet generation, session setup, and reviewer invitations, underneath those tools.
During scoping, I ingest your project spec book. The system learns classification patterns and cross-references submittal descriptions, CSI codes, and document content to match each submittal to the correct spec section.
I map your reviewer matrix during scoping: who reviews what based on spec section, submittal type, and discipline. The system invites the right people automatically.
There’s no hard cutoff: the scoping session exists to run your actual numbers. As a rough guide: the more submittals a project carries, the faster this pays for itself, and the case study project had 2,500+. If you’re wondering whether your volume justifies it, that’s exactly what the first call is for.
The system captures the disposition, returns the marked-up document to the subcontractor automatically, and tracks the revision. If the revised submittal doesn’t come back within 7 days, it sends a polite reminder. At 14 days, another. At 21 days, it escalates to the PM. The sub never gets left to forget, and the PM never has to chase.
7–10 business days from receiving Procore sandbox access, spec book, and reviewer assignments. Single-workflow pilot on one project. Results guaranteed, if I don’t hit the documented time-savings target, the engagement ends and you owe nothing for the undelivered portion.
Upload a submittal log from a current project. I’ll show you the time your team would get back: with real numbers from your actual pipeline.
Or read the full case study with timed results from 2,500+ real submittals